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Official KABAN User Manual

How to Use the Student Treasury System

Welcome to KABAN! Learn how to look up your student account, track your payment history, verify settled dues, and inspect real-time financial transparency reports.

Search My Student Record
Visual Step-by-Step Guide

How to Check Your Account in 4 Simple Steps

Follow this visual walkthrough to navigate the portal, search your student dues, and verify your payments.

Step 1

Type Your 8-Digit Student ID

Open the Transparency Hub and enter your official student ID into the 8 input boxes.

/transparency
Check Your Council Payment Status
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Search Student Records
Step 2

Inspect Your Account Profile & Totals

The system verifies your record and displays your enrolled program along with your 3 key balance tiles.

J
Juan D. Dela CruzEnrolled
ID: 2026-1001•BSIT (2nd Year)
Total Fees₱350.00
Total Paid₱200.00
Balance Due₱150.00
Step 3

Check Assigned Dues & Status Badges

Inspect each assigned payable item, see how much you've paid, and check the remaining balance before settling.

Assigned Payables2 Items Listed
SSC Semester Dues 2026
Paid: ₱150.00 / ₱150.00
✓ Fully Paid
College Intramurals Shirt
Due: ₱150.00 Remaining
⏱ Partial (₱50 Paid)
Step 4

Confirm Settled Status & Reference Code

Once you pay your collector, the payment is logged with an official reference code and your balance clears to ₱0.00.

Ref: TRX-20260817-8921Cash Remittance
Payment Received₱150.00 PHP
Authorized CollectorTreasury Officer
ALL DUES SETTLED & CLEARED (₱0.00 DUE)
System Capabilities

What You Can Do in the Portal

Instant Account Lookup

Look up your complete student profile, assigned semester payables, and remaining dues in seconds with zero waiting.

Digital Payment Receipts

Every cash contribution receives a unique reference number (PAY-XXXX) stored permanently in the database.

Instant Balance Tracking

Stay up to date with assigned dues, view amounts paid, and monitor remaining balances for any fee in real time.

Public Fiscal Transparency

Inspect total council collections, approved disbursements, net treasury reserves, and itemized purchase receipts.

100% Mobile Ready

Fully responsive layout designed to work effortlessly across Android, iPhone, iPad, tablets, and desktop computers.

Real-Time Data Sync

Instant synchronization ensures any payment recorded by an authorized collector reflects across the system in real time.

Account Status Guide

Understanding Payment Status Badges

When viewing your assigned payable fees, each item displays one of the following statuses:

PAID / SETTLED₱0.00 Due

You have fully paid this fee. No additional payment is required for this item.

PARTIAL PAYMENTRemaining Due

A portion of the fee has been recorded (e.g., ₱50 of ₱150). You only owe the remaining balance.

UNPAID DUESFull Amount Due

No payment has been recorded yet for this fee. Settle with an authorized collector to clear it.

Class Representatives & Class Treasurers Notice

Guidelines for student officers assisting with section-wide fee collections.

1. Masterlist Verification

Always verify your classmates' official 8-digit Student IDs before collecting. Have them double-check their names and assigned payables on the Transparency Hub.

2. Batch Remittance to Treasury

Bring collected funds directly to the Treasury Desk. The council officers will credit each classmate individually and issue reference numbers for the entire class.

Common Questions

Frequently Asked Questions

Go to the Transparency Hub at /transparency. Enter your official 8-digit Student ID (for example: 2026-1001) into the search box and click "Search Student Records". Your name, course, year level, assigned payables, and payment history will display immediately.
First, check if your ID was typed correctly (Format: YYYY-XXXX). If you are a new student, transferee, or irregular student whose name was not included in the initial batch roster, visit the Student Council Treasury Desk with your Certificate of Registration (COR) to be registered.
When you pay your council dues or event fees in cash to an authorized council officer or class representative, they enter the payment into their officer dashboard. The system creates a permanent digital reference number (e.g., TRX-8921) and updates your online balance in real time.
Yes! The system automatically calculates partial payments. For example, if your payable fee is ₱150.00 and you pay ₱50.00 today, your online record will show ₱50.00 Paid and ₱100.00 Remaining Due until you complete the payment.
On the Transparency Hub (/transparency), scroll down past the search box. You will find live summaries of Total Collections, Council Expenses, Net Treasury Reserve, itemized expense receipts, and project collection progress bars.
Yes! KABAN is fully mobile-responsive. You can search your student record, view fee breakdowns, inspect receipts, and track your dues from any smartphone, tablet, or desktop browser.
If you shifted programs or changed sections, simply notify the Student Council Treasury Desk so they can update your student details in the directory without affecting any of your past payment records.
Direct Assistance

Student Council Treasury Help Desk

Have questions regarding your balance, missing records, or fee inquiries? Visit us in person during collection hours.

Office Location

Student Council Treasury Desk, Student Center Bldg, 2nd Floor

Collection Hours

Monday – Friday: 9:00 AM – 4:30 PM (Except University Holidays)

Treasury Officers

Student Council Executive Treasurer & Authorized Class Collectors